PUCHONG, SELANGOR — EST. 2019
A small office with a clear purpose.
Archivum was set up to do one thing well: help families in Malaysia bring order to paper records at a time when the task is already demanding enough.
Back to HomeHow Archivum came to be
Archivum was founded in 2019 by Priya Subramaniam, who had spent several years helping her own extended family work through the administration following her grandfather's passing. The papers were there — identity documents, property titles, old insurance certificates, letters from the land office — but no one had ever sat down to sort them, and by the time they were needed, it took weeks to find anything.
The experience pointed to something straightforward: families rarely lack the documents. What they lack is a contained, unrushed process for bringing them together. Archivum was set up to provide exactly that — two hours with someone who knows how to sort a pile, or a longer project that produces a set of papers any family member or adviser can navigate without being briefed first.
The office is in Puchong, Selangor, and services are available across the Klang Valley. All work is administrative. We do not provide legal advice, and we do not conduct dealings with any institution on a family's behalf. Where a document calls for professional input, we note what kind of qualified professional handles it and leave that step to the family.
The way we work
Sorting before interpreting
We separate and label before anything else. A clear picture of what is present — and what is missing — is more useful than partial interpretations of a disordered set.
Written scope on every engagement
We put in writing what each appointment covers. Families know from the start what we will do and what we will refer elsewhere.
The second family member test
A set of papers is only as useful as its ability to be handed to another person. Everything we produce is labelled, indexed and named so that a second family member can take custody without a briefing.
At the family's pace
Some families come to us years before they expect to need a sorted set. Others come in the middle of a bereavement when time is short. We adapt to both.
The people who do the work
A small, consistent team — the same people, appointment after appointment.
Priya Subramaniam
Founder & Principal
Founded Archivum in 2019 after years of personal experience with estate paper administration. Leads all client appointments and oversees the scope of each engagement.
Razif Amiruddin
Records Coordinator
Manages the scanning, file naming and digital pack preparation for all Institutional Records Pack projects. Has prepared over 180 document sets since joining in 2021.
Liyana Khairuddin
Client Liaison
Handles first enquiries, appointment scheduling and ongoing communication for Records Continuity Programme clients. Based at the Puchong office.
How we handle your papers
These are the practical protocols we follow on every engagement, written for families rather than in technical language.
Written scope before we begin
Every engagement starts with a written note of what the appointment covers and what it does not. You receive this before we handle any documents.
Documents stay in your custody
Original documents are with you throughout and are returned in labelled boxes at the end of the appointment. Archivum does not retain originals or digital copies after a project is closed.
No reading for meaning
We sort, label and index. We do not read documents for legal meaning, assess their validity or offer any view on what they require a family to do.
Encrypted digital copies
Where scanning is part of the service, digital files are provided on an encrypted drive held by the family. We do not keep files on our own systems after handover.
Clear referral notes
Items that fall outside our scope — documents requiring legal advice, certification or institutional dealings — are noted in writing with the type of qualified professional who handles them.
Personal data handled with care
Client information is used only to deliver the service. We do not share personal data with third parties. Our full Privacy Policy is available on this site.
Estate papers and why order matters
When a family member passes away in Malaysia, the administrative work that follows can stretch over months. Land titles, bank correspondence, insurance certificates, identity documents, company papers, old wills — each sits somewhere, and each may be needed by a different office in a different sequence. Families who have taken the time to sort and index these papers in advance tend to find the process considerably more manageable.
Archivum works with families at two broad stages. Some come to us while the person is still living and the records are accumulating — a twelve-month records continuity programme keeps the set current and hands it over to a second family member in good order when the time comes. Others come to us after a bereavement, when the immediate task is to understand what exists and what needs to be obtained before the administrative process can begin.
In either case, our work is strictly administrative. We separate, label, scan and index. We produce a contents sheet and a missing-items list. We name files consistently. We do not advise on what any document means, what it requires the family to do, or how any administrative or legal process should proceed. That work belongs to qualified legal professionals, and where it appears in our scope notes, it is referred there in writing.
Families in Puchong, Petaling Jaya, Shah Alam, Subang Jaya and surrounding areas in Selangor are welcome to enquire. Appointments can in some cases be conducted at the family's address for the First Sorting Appointment, subject to availability.
Talk to us about your situation
We are happy to discuss which service fits where the papers are now — before you commit to anything. Use the form on our home page or call the office directly.